SAP E-Invoicing and Its Integration with ZATCA: Paving the Way for Digital Excellence

Updated On : Feb 08th, 2024 | 23 min read

In the evolving digital landscape, Saudi Arabia`s Zakat, Tax, and Customs Authority (ZATCA) has pioneered electronic invoicing, launching its first phase on 4th December 2021 and progressing into the second phase from 1st January 2023. ZATCA has strategically categorized businesses for this phase, notifying them six months in advance. The phase 2 encompasseswavesfrom 1st January 2023 to 1st February 2024, catering to businesses with turnovers ranging from over 3 billion SAR to between SAR 50 million and SAR 70 million. Crucially, to thrive in this digital shift, businesses ensure their ERP/POS systems are integrated with ZATCA. This is paramount to produce invoices compliant with phase 2 requirements.

Accqrate E-Invoicing Solutions: Bridging SAP and ZATCA

Accqrate provides specialized ERP integrators for SAP to integrate with ZATCA via APIs enabling businesses to receive approved XMLs and QR codes swiftly. The integration can be achieved through:

1. Batch Mode Efficiency:Through RFC calls, we optimize the generation of simplified invoices.
2. Real-time Excellence: Leveraging API calls via ABAP programming, we cater to both simplified and tax invoices, ensuring instantaneous integration.

Our recommendation? Harness the power of ABAP-based API calls. This approach, integrated with the REST APIs of Accqrates SAP integrators, promises unparalleled efficiency. We offer a holistic package, encompassing SAP configurations and ABAP programs, guaranteeing a seamless connection for all your invoices, credit memos, and debit memos.

Integration Process Overview:

1. An invoice is generated in SAP.

2. The output message ZINV is configured to invoke specific Z-Programs.

3. At this juncture, the invoice printouts lack the QR code or the ZATCA approved ID.

4. Accqrate E-invoicing tracker in SAP provides a comprehensive view of all processed invoices. Users can search using an invoice number or a specified range.

5. A green process indicator signifies ZATCA approval of the invoice.

6. Clicking on the XML icon displays the ZATCA-approved XML, which serves as an audit-proof document.

7. Clicking on the PDF icon reveals the invoice printout.

8. Approved invoices will feature the QR code, indicating ZATCA endorsement

9. In the event of discrepancies, the error messages will be consolidated and displayed in the error logs.

10. Users can rectify errors in SAP and use the tracker to re-submit the invoice to ZATCA.

11. Once submitted, approval from ZATCA is typically received within milliseconds

Seamless Integration with Accqrate: A Trusted ZATCA Provider

Accqrate, an approved ZATCA provider, stands at the forefront of SAP integration, offering unparalleled expertise through its robust ERP integrators. Whether you prefer a cloud-hosted solution or an on-premises setup, Accqrate adapts to your business needs, ensuring smooth interaction with SAP instances.

1. 🔒 Security First: With rising cyber threats, data security is paramount. Accqrates platform is not just secure; it is fortified. Experience end-to-end data encryption that not only protects your sensitive information but also guarantees audit-proof invoices. Sleep easy knowing your data is in safe hands.
2. ⏰ Swift Implementation: Time is money. And with Accqrate, you save both. Achieve ZATCA integration in under two weeks, ensuring your business operations face minimal disruptions and maximum efficiency.
3. 🔍 Try Before You Commit: Still on the fence? Accqrate believes in its product so much that we offer a complimentary Proof of Concept for ZATCA Sandbox testing. Witness firsthand the seamless integration, and once satisfied, transition smoothly to Simulation and Production on a flexible subscription basis.
4. 📞 Dedicated Support: Questions? Need a demonstration? Our team is just an email away. Reach out to yasir.mohammad@ethergulf.com and let us guide you to a streamlined, secure, and efficient future.

Accqrate Solution Offerings For Your Business